Administrative Specialist II - Owen Center
Posting DetailsPosition Information Position Type Non Classified Job Title Administrative Specialist II - Owen Center Classification Title Administrative Specialist II Campus Location ASU Beebe Job Description GENERAL DESCRIPTION OF POSITIONArkansas State University - Beebe, a two-year residential community college associated with the Arkansas State University System, invites applications for an Administrative Specialist II for the Arts & Humanities Division to begin January/February 2024.
The primary purpose of this position is to assist the Dean of Arts & Humanities and oversee the Owen Center building.
ESSENTIAL DUTIES AND RESPONSIBILITIES Assist Students, Faculty and Visitors in Owen Center.
Prepare Student Work Study Part-Time Employment Authorizations and Timesheets.
Prepare Faculty Part-Time Employment Authorizations.
Collect Syllabi and Check Content for Accuracy.
Collect Office Hours and Check for Accuracy.
Keep Current List of Full-time and Adjunct Faculty contact information.
Communicate to the Academic Dean regarding all faculty absences.
Maintain Confidentiality of Student Records and Faculty information.
Enter Requisitions Order and Receive Supplies for the Division.
Pick up Supplies from Central Stores.
Process and Order Textbook Requests for the Division.
Maintain Division Accounts for Ordering Supplies.
Handle Incoming and Outgoing Mail for Owen Center.
Maintain the Owen Center Copier and Order Supplies Necessary for Copying.
Report Maintenance and Janitorial/Cleaning Issues to Physical Plant.
Submit Key Requests for Faculty, Adjuncts and Staff.
Prepare Items for Submission to M&R or for Transfer of Property.
Assist the Dean with the Faculty Class Schedule Each Term.
Coordinate Room Assignments for Each Term.
Keep Building Inventory of Owen Center.
Data Entry of Annual Departmental Budgets.
Monitor and Adjust Expense Budgets for Purchasing.
Prepare Faculty and Adjunct Pay Authorizations Perform other duties as required or assigned the Division Dean.
Perform any other related duties as required or assignedRequired Qualifications Education :
Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc.
Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.
Experience General :
7 to 11 months related experience and/or training.
Preferred QualificationsMinimum Salary or Salary Range $25,552Physical Activities Stand occasionally Walk occasionally Sit frequently Use hand to finger, handle, or feel regularly Reach with hands and arms frequently Climb or balanceStoop, kneel, crouch or crawl occasionally Talk or Hear continuously Taste or smellPhysical Exertion Up to 10 pounds occasionally Up to 25 poundsUp to 50 poundsUp to 100 poundsMore than 100 poundsVision Requirements Does this position have any special vision requirements? Check all that apply.
Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focusPosting Detail Information Background Check Statement This position will be subject to a pre-employment criminal, sex-offender registry background check.
In cases where pre-determined, an additional financial/credit history/ background check may be required as well.
Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded.
Disclosure does not constitute an automatic bar to employment.
Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Background Check Requirements Both ASU Beebe EEO Statement Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff.
Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.
Posting Number NC2172014 Open Date 12/19/2023 Close DateOpen Until Filled Yes Special Instructions to Applicants NOTE:
If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that.
Please see Veteran's Preference section of the application for specific proof.
Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.
Recommended Skills Administration Confidentiality Data Entry Financial Management Maintenance Purchasing Process Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
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on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3s16x6vx7t6fb2vb7j', 'ExternalApply-j3s16x6vx7t6fb2vb7j'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
The primary purpose of this position is to assist the Dean of Arts & Humanities and oversee the Owen Center building.
ESSENTIAL DUTIES AND RESPONSIBILITIES Assist Students, Faculty and Visitors in Owen Center.
Prepare Student Work Study Part-Time Employment Authorizations and Timesheets.
Prepare Faculty Part-Time Employment Authorizations.
Collect Syllabi and Check Content for Accuracy.
Collect Office Hours and Check for Accuracy.
Keep Current List of Full-time and Adjunct Faculty contact information.
Communicate to the Academic Dean regarding all faculty absences.
Maintain Confidentiality of Student Records and Faculty information.
Enter Requisitions Order and Receive Supplies for the Division.
Pick up Supplies from Central Stores.
Process and Order Textbook Requests for the Division.
Maintain Division Accounts for Ordering Supplies.
Handle Incoming and Outgoing Mail for Owen Center.
Maintain the Owen Center Copier and Order Supplies Necessary for Copying.
Report Maintenance and Janitorial/Cleaning Issues to Physical Plant.
Submit Key Requests for Faculty, Adjuncts and Staff.
Prepare Items for Submission to M&R or for Transfer of Property.
Assist the Dean with the Faculty Class Schedule Each Term.
Coordinate Room Assignments for Each Term.
Keep Building Inventory of Owen Center.
Data Entry of Annual Departmental Budgets.
Monitor and Adjust Expense Budgets for Purchasing.
Prepare Faculty and Adjunct Pay Authorizations Perform other duties as required or assigned the Division Dean.
Perform any other related duties as required or assignedRequired Qualifications Education :
Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc.
Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.
Experience General :
7 to 11 months related experience and/or training.
Preferred QualificationsMinimum Salary or Salary Range $25,552Physical Activities Stand occasionally Walk occasionally Sit frequently Use hand to finger, handle, or feel regularly Reach with hands and arms frequently Climb or balanceStoop, kneel, crouch or crawl occasionally Talk or Hear continuously Taste or smellPhysical Exertion Up to 10 pounds occasionally Up to 25 poundsUp to 50 poundsUp to 100 poundsMore than 100 poundsVision Requirements Does this position have any special vision requirements? Check all that apply.
Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focusPosting Detail Information Background Check Statement This position will be subject to a pre-employment criminal, sex-offender registry background check.
In cases where pre-determined, an additional financial/credit history/ background check may be required as well.
Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded.
Disclosure does not constitute an automatic bar to employment.
Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Background Check Requirements Both ASU Beebe EEO Statement Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff.
Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.
Posting Number NC2172014 Open Date 12/19/2023 Close DateOpen Until Filled Yes Special Instructions to Applicants NOTE:
If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that.
Please see Veteran's Preference section of the application for specific proof.
Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.
Recommended Skills Administration Confidentiality Data Entry Financial Management Maintenance Purchasing Process Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3s16x6vx7t6fb2vb7j', 'ExternalApply-j3s16x6vx7t6fb2vb7j'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
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